ThinkFacility

Prompts · Job search

Follow-up email after an interview

A thank-you note the same day, or a nudge when they've gone quiet, that reminds them of something specific you said.

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I need to send a follow-up email about a job interview.

Where I am: they said they'd reply and it's gone past that date
The interview: Marketing coordinator at a furniture retailer. Met Sam (head of marketing) and Priya from the ecommerce team. We spent most of the time on their plan to start an email newsletter, and I talked about the one I ran for a charity that grew to 4,000 subscribers.
What's happened since: Sam said I'd hear by last Friday. Nothing yet.

Write the email. Under 120 words. Rules:

- Mention one specific thing from the interview, so it's obviously from me and not a template.
- Say what I'm asking for plainly: an update, a timeline, or a decision by a date, whichever fits where I am.
- No "just checking in", no "I hope this email finds you well", no apologizing for following up.
- Keep it friendly and assume they're busy, not ignoring me.
- Give me a subject line too.

Then tell me:
1. Who to send it to, if I met more than one person.
2. When to send it, and how long to wait before the next one if this gets no reply.
3. What the next one should say, in two lines.
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What you get: A short follow-up with a subject line, and when to send the next one if nobody replies.

Why it asks for one detail from the interview

Hiring managers get a lot of follow-ups that could have been sent by anyone to anyone. One line about the thing you actually discussed makes the email about you again, which is the reason you're sending it.

Pick the "another offer" option only if you really have one. It changes the email from a nudge to a deadline, and that's hard to walk back.

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