ThinkFacility

Prompts · Writing & memos

Tell me what this long document actually says

Twenty pages in, five bullets out, including what it carefully doesn't mention.

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Here's a document I have to get through:

PROPOSAL: Consolidation of regional support desks. The Operations Board is asked to approve the merger of the three regional support desks into a single national desk from 1 April, operating 07:00 to 19:00 weekdays. Anticipated annual saving is £310,000, primarily through reduced duplication of tier one roles. Headcount impact is expected to be managed through natural attrition where possible. Out of hours cover will be reviewed separately. Transition costs are estimated at £45,000. Regional teams have been consulted. Service levels will be monitored during a six month bedding in period.

My position: I'm on the committee that approves or rejects it next Tuesday
What I care about: cost, and whether my team ends up owning the support burden

Tell me:

1. What it says. Five bullets, no more.
2. What it wants from me or from us. Be specific about the ask.
3. What I'd have to decide, and the realistic options, with what each one costs.
4. What it doesn't say. Anything a document like this would normally cover and this one skips, or answers vaguely.
5. The single sentence in it that matters most for cost, and whether my team ends up owning the support burden. Quote it exactly, word for word, and tell me where it is.

If the document contradicts itself, point at both parts. Don't smooth it over. If something's only implied rather than stated, mark it as implied.

Under a page.
Open in ChatGPT Open in Claude

What you get: Five bullets, the decision in front of you, the gaps in the document, and the one sentence quoted so you can check it.

Ask what's missing

Summaries tell you what's on the page. What gets people burned is the thing that isn't: the proposal with no support plan, the policy that never names who pays. Point four is the whole reason to use this instead of "summarise this".

The exact quote is your safety line. If a summary claims something alarming, you can find the sentence and check the model didn't imagine it.

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