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Prompts · Money & admin

Write a complaint letter that gets a refund

Set out what went wrong and what you want, in a letter a customer service team can say yes to.

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I need to write a complaint to a company and I want it to get results.

What I bought and what went wrong: Bought a washing machine from an appliance store on July 12, order 58-22910, $649 including delivery. It started leaking from the bottom on August 30. Their repair visit on September 9 couldn't fix it and the technician said the drum seal was faulty.
What I want: a full refund
What I've already tried: Called twice. Second time a manager called Luis said he'd 'look into a replacement' and would call back within 48 hours. That was 11 days ago.
Where I live: Texas, US

Write the complaint. Under 250 words.

Structure:
- First paragraph: what I'm complaining about and what I want, in two sentences. They should know both before reading anything else.
- Then the facts in date order, short and specific. Order number, dates, names, what was promised.
- Then what I want again, with a clear deadline for a reply (14 days unless you think a different deadline fits better), and what I'll do if I don't get one.

Rules:
- Firm and polite. No sarcasm, no capital letters, no insults, even if I sound angry above.
- Don't cite a specific law or regulation unless you're confident it applies where I live. If consumer rights where I live are likely to help me, tell me separately which official body or consumer organization I could check with, rather than putting a legal claim in the letter.
- Only use facts I gave you.

Then tell me:
1. Who to send it to and how, if a phone call has already failed.
2. What evidence to keep and attach.
3. What my next step is if the deadline passes, in two lines.
Open in ChatGPT Open in Claude

What you get: A firm complaint that leads with what you want and sets a deadline, plus a plan for when they miss it.

Say what you want in the first two sentences

A lot of complaint letters spend three paragraphs on how the writer feels and leave the actual request for the end, where it's easy to miss. Putting the ask up front gives the person reading it something to approve.

The prompt keeps legal claims out of the letter on purpose. A chatbot will cheerfully name a consumer law that doesn't apply where you live, and quoting the wrong one to a company weakens an otherwise good letter. It points you at who to ask instead.

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